Privacy Policy

Effective Date: August 1, 2025
Last Updated: August 1, 2025

Robutler Corporation ("Company", "we", "us", or "our") operates the Robutler Platform Beta ("Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide, including:

  • Account Information: Name, email address, profile picture
  • Authentication Data: Login credentials and session information
  • Profile Data: User preferences, settings, and customizations
  • Contact Information: Support communications and feedback
  • Waitlist Information: Email addresses of individuals who attempt to access our beta service without an invitation code, collected for the purpose of providing future access invitations

Usage Information

We automatically collect information about how you use our Service:

  • Interaction Data: Conversations with AI assistants, tasks performed, features used
  • Technical Data: IP address, browser type, device information, operating system
  • Analytics Data: Usage patterns, performance metrics, error logs
  • Session Data: Login times, session duration, page views

Content and Files

  • User Content: Messages, documents, files uploaded to the platform
  • Generated Content: AI responses, task outputs, processed materials
  • Shared Content: Information shared through referral programs

2. How We Use Your Information

We use collected information for the following purposes:

Service Provision

  • Providing and maintaining the Robutler Platform
  • Processing your requests and transactions
  • Personalizing your experience
  • Enabling AI assistant functionality

Communication

  • Responding to your inquiries and support requests
  • Sending service updates and notifications
  • Providing information about new features
  • Processing referral program communications
  • Sending beta access invitations to waitlisted users

Improvement and Development

  • Analyzing usage patterns to improve our Service
  • Developing new features and capabilities
  • Conducting research and analytics
  • Testing and optimizing performance

Legal and Security

  • Complying with legal obligations
  • Protecting against fraud and abuse
  • Enforcing our Terms of Service
  • Maintaining security and integrity

3. Beta Service Data Practices

Beta-Specific Collection

During the beta period, we may collect additional information for:

  • Quality assurance and testing
  • Performance monitoring and optimization
  • User feedback analysis
  • Service improvement research

Beta Data Usage for Product Development

Important: During the beta period, your data may be used for:

  • Product debugging: Identifying and resolving technical issues, errors, and system failures
  • Feature improvement: Analyzing usage patterns to enhance existing features and functionality
  • Product development: Developing new features and capabilities based on user behavior and needs
  • Performance optimization: Improving system performance, speed, and reliability
  • Quality assurance: Testing and validating product improvements before release

This usage is essential for improving the platform during the beta phase. All such usage complies with applicable data protection laws and maintains appropriate security measures.

Data Retention During Beta

  • Data retention periods may differ during beta testing
  • Some data may be retained longer for improvement purposes
  • Users will be notified of any changes to retention practices

4. Information Sharing and Disclosure

We do not sell your personal information. We may share information in the following circumstances:

Service Providers

We may share information with third-party service providers who assist us in:

  • Cloud hosting and infrastructure
  • Analytics and performance monitoring
  • Customer support services
  • Payment processing (if applicable)

Legal Requirements

We may disclose information when required by law or to:

  • Comply with legal processes or government requests
  • Protect our rights, property, or safety
  • Protect the rights, property, or safety of our users
  • Investigate potential violations of our Terms

Business Transfers

In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the business transaction.

Consent

We may share information with your explicit consent for specific purposes.

5. Referral Program and Beta Waitlist Privacy

Referral Information

When you participate in our referral program:

  • We collect information about referred individuals (with their consent)
  • Referral tracking data is maintained for program administration
  • Reward distribution information is processed and stored

Referred User Privacy

  • Referred individuals' privacy rights are protected under this policy
  • Referrers cannot access referred users' personal information beyond publicly available data
  • Referred users can opt out of referral tracking

Beta Waitlist Privacy

When you attempt to access our beta service without an invitation code:

  • We collect your email address and basic profile information (if provided through OAuth)
  • This information is used solely for the purpose of sending you a beta access invitation
  • You may request removal from the waitlist by contacting privacy@robutler.ai
  • Waitlist data is not used for marketing purposes beyond beta access invitations
  • Waitlist participants will be notified when general access becomes available

6. Data Security

We implement appropriate security measures to protect your information:

Technical Safeguards

  • Encryption of data in transit and at rest
  • Secure authentication mechanisms
  • Regular security assessments and updates
  • Access controls and monitoring

Organizational Safeguards

  • Employee training on data protection
  • Limited access to personal information
  • Regular security policy reviews
  • Incident response procedures

Beta Security Notice

During the beta period, security measures are continuously being improved and may not be at production-level standards.

Beta Financial Liability

Important: During the beta period, Robutler Corporation assumes no financial liability for data breaches, security incidents, or any financial losses resulting from privacy or security issues. Users participate in the beta at their own risk.

7. Your Privacy Rights

Depending on your location, you may have the following rights:

Access and Portability

  • Request access to your personal information
  • Receive a copy of your data in a portable format

Correction and Update

  • Correct inaccurate personal information
  • Update your account and profile information

Deletion

  • Request deletion of your personal information
  • Account deletion options through the platform

Restriction and Objection

  • Restrict certain processing of your information
  • Object to processing based on legitimate interests

Data Portability

  • Export your data in a machine-readable format
  • Transfer data to another service (where technically feasible)

8. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Maintain your session and authentication
  • Remember your preferences and settings
  • Analyze usage patterns and performance
  • Provide personalized experiences

Cookie Management

You can control cookies through your browser settings, but some features may not function properly without certain cookies.

9. Third-Party Services

Our Service may integrate with third-party services:

Authentication Providers

  • Google Sign-In and other OAuth providers
  • These services have their own privacy policies

AI and ML Services

  • Third-party AI model providers may process your content
  • Data processing agreements govern these relationships

Analytics Services

  • We may use analytics services to understand usage patterns
  • These services operate under their own privacy policies

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers.

11. Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will delete the information promptly.

12. Data Retention

We retain personal information for as long as necessary to:

  • Provide the Service to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Achieve the purposes outlined in this policy

Beta Data Retention

During the beta period, we may retain data for extended periods to improve the Service. Users will be notified of retention practices.

13. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of the sale of personal information
  • Right to non-discrimination for exercising privacy rights

14. European Privacy Rights (GDPR)

If you are in the European Economic Area, you have rights under the General Data Protection Regulation:

  • Right to access, rectify, and erase personal data
  • Right to restrict and object to processing
  • Right to data portability
  • Right to withdraw consent
  • Right to lodge a complaint with supervisory authorities

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

  • Posting the updated policy on our platform
  • Sending email notifications
  • Displaying prominent notices on the Service

Continued use of the Service after changes constitutes acceptance of the updated policy.

16. Contact Us

For questions about this Privacy Policy or to exercise your privacy rights, contact us at:

Email: privacy@robutler.ai
Support: support@robutler.ai
Company: Robutler Corporation
Address: Los Gatos, CA

17. Beta Privacy Notice

This Privacy Policy applies specifically to the beta version of Robutler Platform. Privacy practices may be updated for the production release, and users will be notified of any significant changes.

Last Reviewed: August 1, 2025
Version: Beta 1.0

Appendix: Google User Data (OAuth)

This appendix provides additional detail about how the Robutler Platform accesses, uses, shares, protects, and retains Google user data consistent with Google's OAuth verification requirements. It applies when you sign in with Google or explicitly connect a Google service (for example, Google Calendar).

A1. What Google User Data We Collect

  • Basic profile information: your Google account ID, name, email address, and profile image (via openid, email, and profile scopes) for authentication and account personalization.
  • Google service data you explicitly connect: for example, when you connect Google Calendar, we may request a read-only scope (such as https://www.googleapis.com/auth/calendar.readonly) to read calendar events for task automation and scheduling features you initiate.
  • OAuth tokens required to access the Google APIs you authorize. These tokens are stored securely and used only to provide the specific features you enable.

We do not collect Google user data unless you sign in with Google and/or explicitly connect a Google service and grant consent.

A2. How We Use Google User Data

We use Google user data strictly to provide and improve user-facing features that you initiate or enable, including authentication, personalization (name and profile image), and fulfilling specific actions you request that require Google services (for example, reading events you authorize).

We do not use Google user data for advertising or marketing and do not build profiles for ad targeting.

A3. How We Share or Disclose Google User Data

We do not sell Google user data. We do not share or transfer Google user data to third parties except to vetted service providers operating under data protection agreements to provide or improve the Robutler Platform, or when required by law or legal process. We do not transfer Google user data to data brokers or for ad targeting.

A4. Data Protection and Security for Google User Data

We apply encryption in transit and at rest, strict access controls, logging and monitoring, and secure token storage consistent with the sensitivity of Google user data.

A5. Retention and Deletion of Google User Data

We retain Google user data only as long as necessary to provide the features you request, fulfill legal obligations, resolve disputes, or enforce our agreements. You can revoke access via your Google Account settings, disconnect integrations in-product (where available), or request account deletion at privacy@robutler.ai. When retention is no longer necessary, we delete or de-identify Google user data within a commercially reasonable period.

A6. Prohibited Uses of Google User Data

We do not use Google user data for targeted, personalized, retargeted, or interest-based advertising; do not sell or transfer it to data brokers; and do not use it for purposes unrelated to providing or improving user-facing features (such as credit-worthiness or lending). We do not train general models on Google user data beyond what is necessary to power or improve user-facing features you have enabled.

A7. Scopes and Least Privilege

We request only the minimum scopes needed to provide a feature. For sign-in, we use openid, email, and profile. For feature-specific integrations (for example, Google Calendar), we request the least-privileged scope (such as read-only) and only after you opt in.

A8. Revoking Access

You can revoke Robutler’s access to your Google account at any time in your Google Account settings. After revocation, Robutler will no longer be able to access your Google user data and any remaining data stored by Robutler will be deleted in accordance with this policy and our retention schedule.